Governance, Board Directory & Budget Transparency
Operating with complete democratic transparency, ethical oversight, and volunteer leadership dedicated exclusively to public heritage preservation in Senantes.
Democratic Structure of Our Association
SAUVEGARDE DU PATRIMOINE DE SENANTES is governed through a transparent, member-driven democratic structure under the French Association Act of July 1, 1901.
The highest decision-making authority of our association is the Sovereign General Assembly (Assemblée Générale), convened annually in the municipal hall of Senantes. Every member who has paid their modest annual dues holds equal voting rights, ensuring that every citizen has a direct voice in establishing organizational priorities, electing board members, and approving annual financial accounts.
The General Assembly formally reviews the Moral Report presented by the President, the Activity Report detailing field conservation progress, and the Financial Balance Sheet presented by the Treasurer. Key decisions regarding major architectural investments, loan applications (if any), and partnership conventions with public bodies require a majority vote of attending or represented members.
As mandated by our constitution: "All membership fees and dues are fully reinvested in the association's public interest missions." No dividends, shares, or profit distributions are ever made to any member or officer under any circumstance.
Directory of the Board of Directors
Our executive officers and board trustees serve on a strictly benevolent basis without financial remuneration, bringing diverse expertise in regional history, architecture, finance, and public administration.
President • Institutional Representation
Jean-Marc Delacroix
A retired civil engineer and lifelong resident of Eure-et-Loir, Jean-Marc oversees statutory compliance, coordinates institutional relations with the Mairie de Senantes, and presides over General Assembly sessions. His thirty-year background in public infrastructure ensures that all restoration projects adhere to the highest engineering and safety standards.
Contact: presidence@senantes-patrimoine.org (via secretariat)
General Secretary • Records & Legal Compliance
Claire Vasseur
A former legal archivist and documentation specialist, Claire maintains the official association registry, files statutory declarations with the Prefecture of Eure-et-Loir, and prepares all minutes for board meetings and General Assemblies. She also oversees GDPR compliance and volunteer insurance records.
Contact: secretariat@senantes-patrimoine.org
Treasurer • Financial Oversight & Audit
Pierre-Yves Moreau
With over twenty-five years of experience in municipal public accounting, Pierre-Yves manages the association's bank accounts, processes invoices for restoration materials, tracks grant expenditures, and prepares the detailed annual financial balance sheet submitted to independent auditors and the General Assembly.
Contact: tresorerie@senantes-patrimoine.org
Technical Director • Heritage & Masonry Logistics
Antoine Mercier
A certified journeyman mason and specialist in historic lime mortars, Antoine coordinates on-site restoration worksites, provides technical training to community volunteers, manages material inventory, and liaises directly with the Departmental Architect of French Monuments (UDAP 28).
Contact: chantiers@senantes-patrimoine.org
Transparent Budget Allocation and Accounting Summary
To demonstrate our absolute fidelity to public non-profit principles, we disclose the exact financial breakdown of our operational expenditures.
| Budgetary Category | Description & Operational Purpose | Share of Total Budget | Audit Verification Status |
|---|---|---|---|
| Raw Restoration Materials | Natural hydraulic lime (NHL 2 & NHL 3.5), regional limestone blocks, washed river sand, oak timber beams, and clay roofing tiles. | 42.5% | Verified by Invoices & Delivery Receipts |
| Safety Scaffolding & Tooling | Certified modular scaffolding rental, inspection certifications, safety harnesses, masonry chisels, pointing trowels, and dust masks. | 24.0% | Verified by Safety Certifications |
| Public Educational Programs | Printing free heritage trail brochures, student stone-carving workshop supplies, historical exhibitions, and community lecture equipment. | 16.5% | Verified by Educational Logs |
| Archival Preservation & Scanning | Acid-free preservation folders, high-resolution flatbed digitization scanners, regional archive retrieval fees, and digital backups. | 9.0% | Verified by Archival Records |
| Statutory Insurance & Admin | Comprehensive civil liability insurance policy, annual bank fees, prefectural registry fees, and postal communications. | 8.0% | Verified by Annual Bank Ledger |
| Commercial Marketing & Profits | Commercial advertising, dividends, officer salaries, or private distributions. | 0.0% | Strictly Prohibited by Statutes |
Note: Financial statements for the completed fiscal year are audited by an independent supervisory commission composed of two qualified association members not serving on the Executive Board. Complete balance sheets are available upon written request at the municipal library of Senantes.
Standing Committees and Specialized Working Groups
To streamline operations and empower members with specialized skills, our Board established four standing working commissions.
1. Commission on Historical Research & Archival Records
Chaired by volunteer genealogists and regional historians, this committee conducts systematic research in departmental archives at Chartres and regional libraries. Members transcribe parish registers, cross-reference seventeenth-century cadastral maps, and verify historical construction chronologies for monuments across Senantes.
2. Commission on Field Logistics, Masonry & Safety
Led by experienced building trades volunteers, this group inspects worksite scaffolding, manages deliveries of certified hydraulic lime and regional limestone aggregates, checks safety harnesses, and ensures full compliance with French labor and volunteer security regulations.
3. Commission on Youth Outreach & Public Education
Dedicated to community engagement, this team develops pedagogical booklets for schools, schedules free weekend guided tours, coordinates intergenerational storytelling workshops, and organizes the annual European Heritage Days (Journées Européennes du Patrimoine) program in Senantes.
4. Commission on Inter-Communal Relations & Public Grants
Responsible for drafting public grant dossiers submitted to the Conseil Départemental d'Eure-et-Loir, the Regional Council of Centre-Val de Loire, and national heritage foundations. It ensures that all public subsidies are tracked with line-item precision and documented with completion certificates.
The Annual Governance and Financial Audit Cycle
To maintain seamless statutory compliance, SAUVEGARDE DU PATRIMOINE DE SENANTES operates on a predictable annual administrative timeline:
December 31: Fiscal Year-End Closure. All operational ledgers are finalized by the Treasurer. Outstanding receipts, supplier invoices for lime and timber, and bank statements are consolidated into the draft financial ledger.
January 15–30: Internal Independent Audit. Two supervisory auditors appointed from the general membership examine invoices, check bank balances, and verify that every grant allocation was expended solely on its designated conservation milestone.
February 15: General Assembly Formal Notice. Written invitations, agenda notices, and financial summaries are mailed and electronically dispatched to all registered association members at least fifteen calendar days before the meeting.
First Saturday of March: Annual General Assembly. Members gather at the municipal hall of Senantes to debate the year's progress, vote on moral and financial reports, elect or re-elect board trustees, and set the coming season's field schedule.
Public Accessibility of Association Records
As an organization dedicated to the public interest, our administrative archives are open for inspection by local residents.
Minutes of all General Assemblies, signed financial balance sheets, and formal partnership conventions established with the Mairie de Senantes are permanently deposited in the public municipal archive at 1 Rue du Plat d'Étain. Any registered citizen of Senantes may consult these documents during regular municipal administrative hours upon written request to our secretariat.
By maintaining this open-door institutional transparency, we protect our organization against misinformation, cultivate deep community confidence, and demonstrate the tangible civic benefits generated by every volunteer hour.
Anti-Conflict of Interest and Ethical Charter
Trust is the cornerstone of public interest civic work. To protect the integrity of SAUVEGARDE DU PATRIMOINE DE SENANTES, our Board of Directors adopted a rigorous Ethical Charter that applies to all trustees, committee heads, and volunteers.
No Commercial Contracting with Board Members: Board members, their immediate family members, and affiliated commercial businesses are strictly barred from bidding on or receiving commercial contracts, subcontracts, or paid procurement orders from the association.
Gift and Favor Prohibitions: Officers and team leaders may not accept gifts, gratuities, or personal favors from contractors, suppliers, or external beneficiaries. Any ceremonial token offered during civic events becomes the collective property of the association's public archive.
Statutory Compliance: We maintain up-to-date statutory filings with the Prefecture of Eure-et-Loir in Chartres under file number W283002124 and national business directory identifier SIREN 503372294. Any amendment to our statutes or board composition is formally communicated to administrative authorities within three months as required by French law.
Support Transparent Community Heritage
Our governance is open, accessible, and rooted in the soil of Senantes. Reach out to our secretariat with questions or register as an active volunteer member today.